GAIK (Generative AI for Knowledge Management) is a research project funded by the European Regional Development Fund (ERDF). The project is led by Haaga-Helia University of Applied Sciences in collaboration with University of Helsinki, Tampere University, and industry partners.

• Contact information — name and email address
• Optional information — company name and intended use case
• Account credentials — password (stored securely hashed)

• Process and respond to your access request
• Provide you access to the GAIK Toolkit demo
• Improve the toolkit based on usage patterns (anonymized)

Your data is stored securely using Supabase, hosted on AWS in the EU (Stockholm, Sweden). We retain your data only for the duration of the GAIK project (until January 2027) or until you request deletion.

We use PostHog for usage analytics to improve our service. PostHog is hosted in the EU (Frankfurt, Germany) and collects:

• Page views and feature usage
• Technical information (browser type, screen size)

Analytics data is used solely to improve the demo application. You can opt out by enabling Do Not Track in your browser settings.

Solution Wizard offers optional session diagnostics, disabled by default. If you enable it before the first message, prompts, extracted attachment text, answers, tool activity and model usage are stored in our login-protected Langfuse pilot on CSC Rahti and Allas in Finland. Use synthetic examples without personal or confidential information. Restart the wizard to start a session without diagnostics. Contact the project team below to request deletion of an already recorded session.

Under GDPR, you have the right to:

• Access your personal data
• Correct inaccurate data
• Request deletion of your data
• Withdraw consent at any time